Meeting Rooms

Request a Room


Instructions on using our room reservation system can be found here:
How to Request a Room Reservation

Please email if:

  • You’d like to book more than one date
  • You need the room(s) longer than 12 hours
  • You have any questions or need more information

***Our meeting room policies and fees will be changing beginning May 1, 2024. If your booking is prior to that date, the fees will remain the same as what is currently on this webpage.*** Learn more about it here: Meeting Room Policy Changes 5-1-2024

Use of the meeting room does not imply Library endorsement of any group or event. All announcements, press releases, flyers, etc, relating to a meeting must state clearly the meeting is not sponsored or endorsed by the Lewes Public Library or its Board of Commissioners and may not include the Library’s logo. The Library may only be listed as the location of the meeting. No group or organization may list the address or telephone number of the Lewes Public Library as its own. Nor may they use the Library as its primary place of business.

The Library does not publicize meetings for outside groups or include notice on the Library events calendar. Occasionally we receive inquiries about outside events held at the Library. Unless otherwise directed, we will provide the contact information in your application. If you would prefer we provide an alternate phone number and/or email, please enter it in the Comment portion of the reservation request.

Please read and agree to the following terms and conditions before requesting a room reservation. A reservation will not be finalized until the form is received and approved. Payment is due within two weeks of submitting your request. If we do not receive your payment in two weeks, your reservation will be cancelled. Please contact or call Julie Gunning (302) 645-2733 for availability or general meeting room questions.

The offering of meeting room space in the Lewes Public Library is one of the many ways the library hopes to foster greater free expression and access to ideas representing all points of view on all subjects. The library welcomes the use of its meeting rooms within the guidelines of this policy. Priority of meeting room use will be given to library-sponsored events. After this priority, reservations for meeting room space are on a first-come, first-served basis. The Delaware Room, Children’s Program Room, and Computer Training Room are for the exclusive use of the library and Friends of Lewes Public Library.

Contracting Party’s event will not promote, or have the effect of promoting, discrimination, contempt or hatred for any group or person on the basis of race, ethnic origin, place of origin, citizenship, color, ancestry, language, creed (religion), age, sex, gender identity, gender expression, marital status, family status, sexual orientation, disability, political affiliation, membership in a union or staff association, receipt of public assistance, level of literacy, or any other similar factor.

Use of the rooms does not imply library endorsement of events or organizations.

The Library Director, or a designee, is responsible for the implementation of this policy.

Adopted by the Board of Commissioners on 11/26/2019

The library has several meeting spaces available for public events.
These rooms may be reserved in blocks of up to four hours. Each fee is per four hour block. They are:

  • A SMALL room with a collaboration station seating 8. The fee is $30.
  • A MEDIUM room with seating for up to 40 in rows, with no tables. The fee is $55. Eight tables are available.
  • A LARGE room with seating for 140 in rows, with no tables. A catering kitchen adjoins the large room on the east side. The fee is $160. Fifteen tables are available.

The LARGE room may be divided into two rooms:

  • The EAST SIDE has seating for 80 in rows, with no tables. The catering kitchen is available when booking the east side of the room. The fee is $80. Eight tables are available.
  • The WEST SIDE has seating for 60 in rows, with no tables. The catering kitchen is NOT available when booking the west side of the room. The fee is $80. Seven tables are available.

All rooms are fitted with a projector or monitor for displays of presentations. The library will provide a laptop and instruction on use of the system, if requested in advance. Additional tables and chairs may be available at the time of your meeting but are not guaranteed. Please email for more information.

Study Rooms
The library has four study rooms seating up to four people. The use of these rooms is free of charge. These rooms are reserved for individual study, tutoring, or small meetings and are not to be used as on-going personal or office space. Reservations may be made for a maximum of four hours per day. During the school year, preference is given to groups of 2 – 4 in the Study Rooms from 4 PM – 6 PM. Individuals wishing to use a Study Room during those hours will be directed to the Quiet Room. Please call 645-2733 for more information or to reserve a Study Room.

Reservations may be made up to 90 days in advance. To allow equitable access throughout the community, organizations and individuals are limited to no more than twelve reservations on the calendar at any one time. The library reserves the right to deny or delay acceptance of a reservation if there is a reasonable belief it may introduce a complication into the scheduling of library events. The library may cancel a reservation in case of weather emergency; the library will notify groups as early as possible.

Reservations should be scheduled from the time the group plans on beginning setup to the time the group plans on vacating the room. Leaving half-an-hour of leeway on either side of the meeting is recommended.

A reservation form requesting use of a meeting room must be filled out.

Set-Up, Use and Care of Rooms
Groups are responsible for the setup, rearrangement, or removal of furniture from the way it was last left. The room is to be left clean, doors closed, and lights turned off. Furniture does not need to be put away. The rooms should be ready for the next group to use. Please plan to clean the counters/tables, take trash out, and/or vacuum, as needed. Our cleaning service does not come every evening and does not come during the day between meetings. If Library staff is required to clean after your meeting, you will be invoiced for this cost. The room must not be left unattended during the time it is reserved. Each group will be held responsible for repair or replacement of any library property damaged or destroyed. See fee schedule below.

Alcoholic beverages may not be served or consumed on library property except for library-sponsored activities or activities co-sponsored by the library and the Friends of the Library. Alcoholic beverages may not be sold on library property under any circumstances. The library permits only tobacco-free meetings. Open flames are not permitted in the library.

Afterhours Use of Meeting Rooms
Anyone scheduling a meeting that is planned to end after the library closes will be issued a keycard to activate the facility’s security system after the meeting concludes. First-time users should anticipate an additional 15 minutes of time before the meeting for brief training on use of the card. Keycards will only be usable on the day of the meeting. There is an additional $25 fee if you require a staff member to be on-site outside of regular Library hours. Detailed information can be found below in Fees.

Fees will be charged as follows for each four-hour reserved block. Fees are payable at time of reservation. Fees must be paid before reservation is final. Fees can be paid by cash or credit card in the Library. Checks can be mailed to Lewes Public Library, Attn: Kristen Gramer, 111 Adams Ave., Lewes, DE 19958.

  • The small room $30
  • The medium room $55
  • One-half of the large room $80
  • The entire large room $160

Businesses or organizations donating $1,000 or more to the operational expense of the library through the library’s annual appeal, or otherwise on an annual basis, will be exempt from the meeting room fee. However, excessive clean-up or damage may result in fees as noted below.

If, in the opinion of the Library Director, clean up of a room requires an extraordinary amount of time and effort, a custodial charge of $30 per hour, or fraction thereof, will be charged to any group using the room. Any damage to furnishings, equipment or the building will be charged at replacement or repair cost to any group using the room.

There is a $25 fee to replace lost keycards.

There is a $25 fee if staff is required to be on-site for a scheduled meeting outside of regular Library hours. Regular Library hours for meeting rooms are as follows:

Monday – Thursday, 8 AM – 8 PM
Friday, 8 AM – 5 PM
Saturday, 9 AM – 2 PM

Cancellations must be made one week in advance of the reserved date and time. Fees will not be refunded if cancellations made less than one week in advance. In the case of no-shows, future use of the room may be denied.

Future use of the room, including reservations that have already been scheduled, will be denied until fees are paid.